Payments

The cost of a CRED Team Trip is roughly £1,800 per person including flights. CRED Team Trips hold an ATOL bond no. 9303.

 

The first payment is a non-returnable non-transferable deposit of £300 per person due within 2 weeks of of the parents' meeting. A payment schedule will be agreed between CRED Team Trips and the school. This will be given to each particpant/parent/guardian at the parents' meeting.

 

Financing of school staff places is left to the school’s discretion. Sometimes schools decide that their students’ fundraising target should incorporate staff trip costs. On other occasions, staff wish to join in and fundraise with the group. CRED Team Trips recognises the essential role that staff play, and want to make your job as easy as possible.

 

Deposit collection

Cheques should be made payable to Lifesigns Group, and send directly to us..

 

Fundraising

Participants will be encouraged to raise funds over and above costs so that we can leave a gift with the host project, but it is not obligatory. Participants are also encouraged to collect specific resources and materials to benefit their work.

 

Our refund schedule gives details on refunds, and is given to each particpant in our Terms & Conditions.

 

Liability for Costs

Once the participant and, where the participant is under 18, their parent/guardian signs and returns the application form to us, along with their deposit, the contract is formed. CRED Team Trip's contract is with the individual participant/the participant's parent/guardian, not with the school. If a participant drops out then any refund will be subject to our Terms & Conditions and refund scale. In this case, if the school wishes, the space will be offered to another student to fill and a  new contract with that individual will be formed.

 

Additional Costs

These costs are not included in the overall cost and are highlighted in the parents’ presentation at the school. They are:

 

Additional Health Insurance Premiums for pre-existing conditions
Comprehensive group travel insurance is taken out to cover all team members. In accordance with industry guidelines, there is no opt-out from this insurance, and CRED will not act as a ‘middle-man’. CRED will therefore provide insurer details so that participants, parents or school representatives can liaise directly with them.

Participants and their parent / guardian should read the policy carefully to ensure they understand the cover provided. Pre-existing medical conditions are usually excluded, but you should liaise directly with the insurer to find out. It is the individual participant’s responsibility to declare any pre-existing medical conditions on the Application Form, and ultimately their responsibility (or their parent/guardian if under 18 yrs old) to check if their condition is or isn’t covered. Additional premiums may be charged for certain conditions and these costs are usually borne by the individual.

 

Transport to the UK Training Weekend (s) and to and from UK Airport
UK Training will normally take place 4-6 months prior to departure, and usually takes the form of a residential overnight stay (Friday night/Saturday daytime) at a venue deemed suitable for the purpose. Transport to and from the training and the UK airport is not covered.

 

Personal Equipment
We advise all students not to purchase anything until after the UK Training Weekend. Specific advice will be given at that time as to the appropriateness of clothing and equipment that participants may already possess. A full equipment list will be provided, and teams will depart with a list of resources they will need to collect for their activities.

 

Vaccinations

It is the responsibility of individual participants to discuss vaccinations with their own GP or Travel Clinic. We will provide a list of recommended vaccinations to the individual around six months prior to travel - taken from the Fit For Travel NHS website.

 

Visas
If a visa is required for the destination country, CRED Team Trips will let you know and send information regarding how to get your visa. Individual participants are expected to organise and pay for their own visa.

 

Pocket Money
This will only be needed for additional snacks, drinks, postcards, emails and souvenirs, as all other expenses in-country are included in the budget. We advise that participants carry a maximum of £50. Further advice as to the appropriate currency to carry will be confirmed at the Training Weekend.

 

Staffing ratios

The overall adult to young person ratio tends to be 1:8. Team sizes are generally 25 participants with 2 CRED Team Trip staff (the Trip Leader and a Assistant Leader). A School Leader is also vital to making the trip happen at all stages of the process.

 

Here is an idea of what the School Leader role might involve:

 

Recruitment Phase

  • Arrange opportunities to promote the trip to young people and parents
  • Liaise with SMT, other staff, and the Local Authority as required.
  • Application and Interview Phase
  • Facilitate the interview process in liaison with CRED staff; assist in selection.
  • Organise the collection of applicatonn forms and deposits.

 

Preparation and Fundraising Phase

  • Organise the collection of passports and visa forms to be sent to relevant embassy.
  • Organise the collection of payments according to the payment schedule.
  • Offer support and assistance to cohort’s fundraising efforts.

    Delivery Phase
  • Whilst CRED Team Trip staff assumes a higher duty of care for the duration of the trip, we acknowledge that the School Leader will have overall pastoral responsibility for their students. The School Leader is therefore expected to advise the Trip Leader on the school's position in areas of welfare and conduct.

 

Post-Trip Phase

  • Arrange reviewing within a fortnight of the cohort’s return, with possible follow up after this.
  • Liaise with other staff members with regards to assembly/lesson delivery by participants; assist participants in assembly/lesson preparation and delivery.

 

This is not an exhaustive list, but an indication of the kind of things the School Leader(s) will do to make the trip a reality.

 

CRED Team Trips provides a Trip Leader and a Assistant Leader for each trip. Between them they ensure that practical and logistical matters are dealt with, pastoral issues are addressed, programme delivery is carried out appropriately, and that team development opportunities are maximised. CRED Team Trips recruits those who have extensive and successful experience in working with young people, have considerable organisational experience and/or previous cross cultural experience, and have a proven ability to exercise a duty of care and manage risk to a high standard.

 

Their duty of care can be summarised as follows:

 

The Trip Leader

The Trip Leader’s services are engaged by CRED Team Trips. The Trip Leader carries executive responsibility for the safety, development and conduct of all members of the team. In all but a few situations the Venture Leader will carry the responsibility of Higher Duty of Care, and will follow our Emergency Procedures as required. UK support and contact is always sought in such circumstances, but where immediate decisions are required, the Trip Leader and Assistant Leader will decide on the most appropriate action, with the Trip Leader having bottom-line responsibility.

 

The Assistant Leader

Effectively acts as the Trip Leader’s deputy. Under common law the Assistant Leader owes a duty of care towards the team members and should act as a reasonable prudent adult would in the same situation. The Assistant Leader is not necessarily expected to perform the same duties as the Trip Leader (unless in the case of an emergency).

 

Any additional adults on the team should be DBS checked to an Enhanced level.

 

CRED Team Trips

The Kiln. Grange Road

Tongham. Surrey. GU10 1DJ

Tel: +44 (0)1483 810785

info@credteamtrips.co.uk

 

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